Offsite Record Storage & Management:
Our modern, specifically-designed record management facility is located within minutes of downtown Carson City, Nevada. We can free up valuable office space (space that can be used for income-producing activity) and give you quick access to your records, giving you confidence that your documents are safe and secure.
Our 30,000-square-foot facility is surrounded by a commercial area. The building is made up of concrete tilt up walls that are fire protected and access controlled to ensure that only those with proper authorization examine or remove a company’s records. We also monitor security via 24 hour surveillance system. Offsite also picks up and delivers records at the customer’s request. The records inventory is indexed on a computer system that uses a state of the art bar-coding process to identify individual boxes, or, if necessary, specific records within a box. Offsite also sells storage supplies, including special boxes for medical x-rays, and offers certified records destruction.
Document storage services include:
· reference and re-filing at the document, file, or carton level
· 24/7 access, after hours available upon demand
· fax, photocopy, and image on demand
· pick up and delivery on a scheduled, rush, or disaster response level
· specially-constructed, fireproof and environmentally-controlled facilities
· we also provide a private area in which you can examine your records in a clean and quiet atmosphere.
Climate-Controlled Vault Storage:
Many companies are unaware of the existence of off-site storage facilities for their backup computer data and invest hundreds or thousands of dollars in "fireproof" file cabinets or safes. Many times the investment is also perceived as a cost-saving measure because companies are unaware of the economics of proper, professional off-site storage.
· Offsites’ climate controlled vault is designed to ensure the safety and security of all types of media.
· The temperature and humidity are maintained and monitored by its independent HVAC system.
· The vault is protected with a waterless fire suppression system
· All security and fire detection systems are monitored 24 hours a day.
· Access is strictly limited to Offsites’ trained & screened personnel.
Offsites' vault is designed to handle many types of media, including:
Vital Records, Data Storage Tapes including 4mm, 8mm, DLT, Optical Disks, CDROM, CD-R, Audio Tapes, Video Tapes, Microfiche, Microfilm, & any other type of Confidential Records. We even store paintings and other personal items.
Email Filtering & Spam Control:
Unique Spam Filtering Technology –
We do not use unreliable heuristics, DNS blacklists, or Bayesian filters to identify spam. Instead, we investigate mass mailings, applying uniform standards before crafting the precise rules that block just the spam, not your important business communications. We feel that manual examination is the only effective way to beat spammers at their own game. When spammers adopt a new technique, we rapidly adapt.
Unsurpassed Ease-of-Use –
So simple to use that training is not necessary. There's nothing to install; no changes to your client machines. Our Web Dashboard consolidates all your capabilities online, whether you are an account administrator, domain administrator, or just a regular email user.
Guaranteed Delivery –
If your mail server goes down, our servers will store inbound email for up to four days. When your server comes back online, email is released in an orderly fashion to prevent overloading your server.
Guaranteed Results –
We guarantee that Offsite will virtually eliminate all unwanted email, increase productivity and dramatically reduce the risk associated with virus carrying spam and objectionable material. If you are unhappy for any reason, simply notify us by phone or email within 30 days and your subscription will be canceled and you pay nothing.
Affordable Solution –
Offsite spam and virus protection is less than $30 per mailbox per year, with volume discounts starting at just 50 mailboxes. We offer a 30 day trial period and you will start seeing immediate results.
· No minimums
· No contracts
· Nothing to install
· No equipment to buy
· No setup charges
· 30-day risk free trial
Online Cloud Storage & Backup:
Reliability –
With Offsite backups, you can always rest assured that your data is secure - even if your premises have been compromised due to disaster, theft, or system crash. We maintain state-of the-art servers in a secure, offsite location. Our security system utilizes the finest technology available today with AES256 encryption, which is better than most national banks and government agencies.
Cost Effective –
Offsite cloud backup is by far a more cost effective backup system than maintaining your own onsite backup. If your system is damaged, or goes down:
· There is no need to buy replacement equipment
· No additional personnel or time is required to recover your data
· Cost of tapes is eliminated & downtime is minimal
We offer a risk free trial period for 15 days, and for each and every backup there are detailed reports that can be emailed as needed. The backups are managed and monitored with immediate customer support. The best part of all is that it is user-friendly and very simple to restore files you need immediately.
Document Scanning & Imaging:
Electronic documents are no different. A document imaging system should provide several different methods of organizing information for future use. This is why we use industry specific software which is indeed the "state of the art" in electronic document management. Each file can be accessed within seconds by typing in any key word or phrase that a company would already use to manually look up a file, thus making your workforce more time efficient and productive.
Document imaging will –
· Enable you to manage millions of paper files and retrieve the one you need in a matter of seconds
· Easy to use, whether you are the individual that uses the files, the records manager, or IT manager
· Let you share documents with other employees while protecting confidential information
· Allow you to email, fax, or securely look online with the click of a mouse
· Provide an easier way to share documents with other offices or take them on the road when necessary
· Conform to the manner in which you work rather than force you to change your current tasks
Secure online retrieval –
Offsite’s web repository allows organizations to better manage their paper documents by enabling them to store and access them electronically. This approach has significant advantages over filing in a traditional metal file cabinet, such as: maximized office space, cost savings as a result of a reduction in paper copies made, and disaster recovery benefits since files are backed up electronically and hosted on Offsite Data Depot's secure server.
Document & Media Destruction:
By properly shredding all private and confidential information, you can diminish the chances that identity theft and fraud will affect yourself and your customers, employees and stockholders. Because of the proliferation of fraud and identity theft, the government has enacted a series of laws designed to enforce the protection of private information. Paper shredding is now a part of good corporate citizenship. Now, rules such as the following mandate document shredding. In many cases, state governments have even more encompassing laws.
You save money by using a professional document shredding company because:
· You don't have to pay your employees to shred the paper
· You don't have to purchase and maintain your own shredding equipment
· You don't have to remove paper clips and staples
· You don't have to clean up the dust from shredding
· You don't have to pay for the cost of disposal of the paper
Contact Info:
Mailing Address:
P.O. Box 21406
Carson City, NV. 89721
Records Center:
550 Mallory Way
Carson City, NV. 89701
Bus: 775-888-9933
Fax: 775-888-9180
www.offsitedatadepot.com
Professional Records Management
DUNS # 802843073
CCR, ORCA Registered/Small Business
NAICS codes:493110, 493190, 518210, 541519, 541611, 541618
The best way to protect your vital business information is to keep it "Offsite"
